Volunteer info
Benefits of Volunteering
We appreciate the help of all our volunteers! Sprouts would
simply not exist without all the hard work they put in. In return,
volunteers often develop useful, transferrable skills. All
active volunteers are automatically members of Sprouts and in
addition, receive 25% off all in-store purchases.
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Sprouts is currently accepting applications for
positions (April 2010 to March 2011 term) on our Executive Board
Sprouts depends upon a very dedicated group of 18 students forming
the Executive Board. These individuals are responsible for overseeing
everything from menu planning, volunteer coordination, and inventory
management, to balancing the budgets, programming the cash register,
and communicating with our customers, media, and the general public.
These are all volunteer positions, but all board members get to eat at
Sprouts for free, receive a monthly store credit, and develop invaluable
skills that are transferable to future employment opportunities (not to
mention the chance to get to know a group of diverse, engaging students
on your campus!).
Election procedure
- Applications open on Monday, March 8th and close on Monday, March
22nd. All board positions filled last March 2009 are open for
applications. All current board members whose term will expire this
year must re-apply. Email applications to Caitlin at
sprouts.president at gmail. When an application is received a current
board member will put the name of the applicant on the nomination sheet.
- On Thursday, March 25th the board will narrow down the nominees to a
“top three” list of the applicants for all available positions.
- At the Bi-Annual General Meeting on April 1st the applicants will briefly
introduce themselves and express their interest in taking on their desired position.
This will be followed by a vote (silent ballot) to be tallied after the meeting.
All Sprouts members present at the meeting will get one vote per position. Applicants
may vote for themselves. Training for the positions begins after our General Meeting.
Position descriptions
Desired qualities of all applicants:
- interested in and passionate about supporting food security on and beyond UBC campus
- reliable, responsible, organized
- committed to working with others and contribute to group decision making
If you have any questions feel free to ask a board member in
the store, email ubcsprouts at gmail, or contact
the current board member fulfilling the role of your desired position.
President
Vice President
Treasurer
AMS Impacts Committee Representative
Secretary
Store Coordinators
Kitchen Coordinator
Kitchen Managers
Bulk Buyers' Club Coordinator
Workshop Coordinator and Assistant
Community Eats Director
The Sprouts Box Coordinator
President
Approximate time commitment: 15-20 hours per week
Qualities of the applicant: well versed in Sprouts' vision, history, values, and overall operations; conversant in concepts related to food security; highly committed, reliable, and organized.
Position Description: The President acts as head coordinator of Sprouts store/cafe as well as independent projects (Community Eats, The Sprouts Box, Workshops, and the Bulk Buying Club). The President oversees long term planning for these initiatives as well as guides the rest of the board members in day-to-day duties. Other responsibilities include chairing weekly board meetings, maintaining a positive relationship with the AMS, maintaining integrity of and relationships with Independent Projects, and acts as a booking representative to the AMS.
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Vice President
Approximate time commitment: 10-15 hours per week
Qualities of the applicant: well versed in Sprouts' vision, history, values, and overall operations; conversant in concepts related to food security; highly committed, reliable, and organized.
Position description: The Vice Presidents support the President in long term visioning as well as guiding the board in day-to-day operation. Other duties include acting as primary media spokesperson for Sprouts, liaising with other external parties such as Katimavik, attending weekly or biweekly board meetings, and chairing board meetings in the President's absence.
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Treasurer
Qualities of the applicant: experience or coursework in accounting and finance, strong work ethic, responsible.
Position description: Prepare and enforce yearly budget, act as liaison to the AMS Finance Commission, perform monthly budget reviews, ensure accurate accounting is performed, perform all of Sprouts' financial transactions, maintain thorough financial archive, ensure that Spoiled Food, Cafe Usage, Produce Usage, Grocery Usage, and Bulk Usage logs are completed.
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AMS Impacts Committee Representative
Approximate time commitment: 2-5 hours per week (This position is usually (but not necessarily) held by a board member with an additional position.)
Qualities of the applicant: well versed in Sprouts' vision, values, goals, and current operations, as well as passionate about sustainability policy and campus environmental initiatives.
Position description: This Board Member represents Sprouts' interests and values to the AMS Impacts Committee, a body which advises the AMS on the implementation of its Lighter Footprint Strategy and acts as the informational hub for major student environmental initiatives. The group is composed of representatives of key campus environmental groups, student councilors, and AMS managers with authority to take action in the relevant operational areas. The Impacts Committee Rep does so at weekly Impacts Committee meetings.
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Secretary
Approximate time commitment: 4 hours per week
Qualities of the applicant: organized, careful listener. Access to a laptop preferred but not required.
Position description: The secretary organizes and attends weekly or bi-weekly meetings of the board. She/He attends all meetings and records, distributes, and archives detailed minutes.
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Store Coordinators (2)
Approximate time commitment: 10 hours per week per person
Qualities of the applicant: organized, crafty, interest or affinity for (very simple) design, familiar with use of cash register, “handy-man/woman” skills a bonus.
Position description: The store coordinators are jointly responsible for ensuring the cleanliness and aesthetic of Sprouts storefront/cafe space in SUB 66. In addition, the store coordinators set prices and keep store labels updated, maintain and upgrade store/cafe appliances and equipment, maintain active store inventory, work with Volunteer Coordinator to train volunteers in store procedure, communicate with Product Coordinator to maintain stock of produce, groceries, snacks, and bulk foods in store, communicate with Kitchen Coordinator to make labels and menus for cafe items, and attend all meetings of the board.
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Kitchen Coordinator
Approximate time commitment: 10-15 hours per week
Qualities of the applicant: passionate and creative about cooking with local organic ingredients; familiar with vegan and vegetarian cooking/baking, gluten/wheat free baking; engaging volunteer manager; experience cooking in quantity an asset but not necessary; food safe certified an asset but not necessary upon entry into the position.
Position description: Sprouts depends on the dedication of a food-savvy kitchen coordinator to keep our soup kettle brimming and us in good supply of vegan brownies and other delicious baked goods. The kitchen coordinator plans weekly menus, works with the Product Coordinator to ensure that kitchen ordering needs are met meets regularly with AMS Food and Beverage Manager and Kitchen Managers to coordinate kitchen usage time and to maintain a positive relationship with the AMS, works with the Volunteer Coordinator to recruit kitchen volunteers, leads one of two weekly cooking and baking shifts, ensures the cleanliness of kitchen. The kitchen coordinator should be Foodsafe certified within one month of being elected (Sprouts will reimburse the cost of the course).
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Kitchen Managers (2)
Approximate time commitment: 10 hours per week
Qualities of the applicant: passionate and creative about cooking with local organic ingredients; familiar with vegan and vegetarian cooking/baking, gluten/wheat free baking; engaging volunteer manager; experience cooking in quantity an asset but not necessary; food safe certified an asset but not necessary upon entry into the position.
Position description: The kitchen managers work closely with the kitchen coordinator, supporting him/her to ensure that all duties are fulfilled. In addition, the kitchen managers lead one of two weekly cooking and baking shifts. The kitchen managers should be Foodsafe certified within one month of being elected (Sprouts will reimburse the cost of the course).
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Bulk Buyers' Club Coordinator
Approximate time commitment: 5 hours per week
Qualities of the applicant: organized, responsible, timely.
Position description: This board member manages Sprouts' Bulk Buyers' Club. Responsibilities include ensuring that ordering and payment systems are user-friendly, compiling weekly orders, maintaining contact with Bulk Buyers' Club members for order arrivals, payment issues, and refund issues, assisting Product Coordinator to compile weekly ordering list, communicating with Independent Project Coordinators to compile ordering needs, ensure orders are complete upon delivery (shared with Product Coordinator), and attending all meetings of the board.
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Workshop Coordinator and Assistant
Approximate time commitment: 15-20 hours per month
Qualities of the applicant: responsible, creative; experience as an educator or workshop facilitator an asset but not necessary; passionate about environmental and food security education.
Position description: the workshops coordinator is the principal organizer of Sprouts free monthly workshop series. The Workshops Assistant assists the coordinator in this role. Responsibilities of both positions include managing the workshops email account, scheduling workshop speakers, supervising workshops and brainstorming ideas as a team.
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Community Eats Director
Approximate time commitment: 30 hours per month
Qualities of the applicant: responsible, creative, comfortable working under pressure; highly motivated and able to take a leadership role among a team of volunteers; familiar with vegan cooking; experience cooking in quantity an asset but not necessary; food safe certification an asset but not necessary upon entry into the position.
Position description: the Community Eats Director organizes, oversees, and orchestrates the execution of Sprouts' weekly pay-what-you-can hot lunches of the same name. This is a demanding but rewarding position that demands a high degree of motivation and commitment. Responsibilities include liaising with food donors, managing volunteers for pickup, cooking, and serving of food, menu planning and cooking, financial tracking, promotional activities.
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The Sprouts Box Coordinator
Approximate time commitment: 10-15 hours per week
Qualities of the applicant: troubleshooting skills, ability to lift 25lbs, confident on a bicycle and willing to ride in inclement weather, comfortable coordinating a team of volunteers, able to represent Sprouts in a professional and responsible manner to a variety of external parties, interested in learning more about where our food comes from and finding way to improve and expand this service.
Position description: This board member is responsible for coordinating Sprouts' bicycle powered grocery delivery service, The Sprouts Box (TSB). The TSB coordinator manages a team of volunteers to execute Sprouts Box promotion, advertisement, and sign-up, manage funds, plan box contents, order and receive produce, create weekly TSB newsletters, and deliver boxes. The TSB coordinator will liaise with many external groups including wholesale organic distributors, local farms, the AMS Bike-Coop, campus residency associations, and our customers - the UBC community.
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